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How to Apply

Inquiry letter contents

Submitting a letter

Selection process

The Foundation requests that applicant organizations mail a “preliminary inquiry” letter, as well as the following documentation:

• Canada Revenue Agency charitable registration number
• Most recent audited financial statements
• Operating budget for current year, including expenditures and revenues to date
• Annual report

If you have an idea or a project that you wish to discuss, or if you have any questions about our guidelines, please contact the Foundation by phone.

Preliminary Inquiry Letter Contents [Top]

The preliminary inquiry letter should not exceed four pages, and should include the following:

• A brief description of the organization’s history, purpose, scope of activities and names of its leaders.
• What need or issue will the project address? What is the rationale for support?
• What is the general description and time-frame of the project?
• What is the project intended to achieve? How will you define success and how will you measure the results?
• What other programs, if any, already exist which are undertaking similar work?
• How is this project innovative compared to other work in this field?
• Why is your organization an appropriate one to undertake this project?
• What is the potential for this project to achieve change beyond its immediate delivery? Describe the possible impact of this project from a local, regional and national perspective.
• What other organizations will be involved in the project?
• Who will manage the project?
• What are the follow-up plans upon the project’s conclusion?
• What is the approximate budget (broken down by year), and what amount are you requesting from the Foundation? Over what time frame?
• What other sources of funds are you approaching at this time? What funds have been committed to date?

Submitting a Letter [Top]

Preliminary inquiries are accepted at any time and should be sent to:

Grants Coordinator
Carthy Foundation
P.O. Box 2554 , Station M
Calgary, Alberta T2P 2M7

Note: Carthy Foundation makes every effort to respond to inquiries in a timely fashion. However, please note that we do not respond to mass mail-out or campaign requests for general funding.

Our Selection Process [Top]

• Foundation staff will review the preliminary inquiry letter and assess it with respect to the Foundation’s program tracks, granting approach, granting guidelines and available resources.

• If it is determined that there may be an appropriate fit for the Foundation, we will request a full proposal. This entails a full project implementation plan, including a description of inputs, activities, anticipated outputs and outcomes, evaluation strategy, detailed budget, etc. We may assist in the development of this plan if possible.

• Proposals are submitted to an independent external peer review. We request, but cannot guarantee, confidentiality when submitting proposals to this review. Following this review, the proposal may be declined or recommended to the Board of Directors.

• Final funding decisions are made by the Board of Directors on a quarterly basis.

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